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Unit Secretary

Req Number 00221L
Job Description
Performs diverse departmental office/clerical
duties. Performs diversified office/clerical duties including, but are not
limited to: Receptionist duties.1.
Utilizes
appropriate hospital computer system to enter pertinent patient information
according to regulatory agencies.
2.
Receives,
reviews, and assembles paper aspect of Hybrid Medical Record of new admissions.
3.
Notifies
nursing and medical personnel of the arrival of new patients.
4.
Functions
as the resource person for the content of the Hybrid Medical Record.
5.
Maintains
paper portion of Hybrid Medical Record and ensures proper patient
identification is located on all components of the record.
6.
Screens
calls and visitors, answers inquiries, makes referrals and ensures the delivery
of mail and messages in a prompt and courteous manner.
7.
Maintains
rosters of patients and their location, and maintains a medical record book
indicating the transmittal and disposition of the paper portion of the
patient's Hybrid Medical Record.
8.
Assists
in the handling and verification of specimens and is responsible for filing lab
test results in the paper portion of the patient's Hybrid Medical Record.
9.
Initiates
requests for maintenance and housekeeping services and checks the delivery of
supplies and stocks appropriately.
10.
Maintains
a defined inventory of operating supplies and initiates request for needed
items. Maintains a neat and orderly nursing station.
11.
Utilizes
the principles of customer service in all aspects of the job description.
12.
Answers
patient calls and relays patient needs to the nursing personnel in a prompt and
courteous manner or forwards appropriate information to other departments under
the direction of appropriate nursing personnel.
13.
Maintains
patient rights and confidentiality of patient information.
14.
Participates
in the orientation of new employees as directed by unit leadership.
15.
Communicates
and works effectively on a daily basis with other staff and other departments
in regard to patient care issues.
16.
Assists
with sending messages in hospital computer system and orders
Qualifications
High School Diploma or equivalent, required.
Minimum of one (1) year prior clerical experience, required
Ability to communicate effectively
Certified Nurse's Aide preferred

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