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Medical Surgical - Unit Secretary

Req Number 001LBW
Job Category Medical Clerical/Secretarial
Job Description
NORTHWELL HEALTH
Peconic Bay Medical Center
JOB DESCRIPTION
JOB TITLE : Nursing Unit Secretary
DEPARTMENT : Nursing
REPORTS TO : Nursing Manager
Hours:
Full Time : 11:00PM - 7:00AM
Full Time : 3:00PM - 11:00PM
POSITION SUMMARY
Performs diverse departmental office/clerical duties.
RESPONSIBILITIES
Performs diversified office/clerical duties including, but are not limited to:
1. Receptionist duties.
1. Utilizes appropriate hospital computer system to enter pertinent patient information according to regulatory agencies.
1. Receives, reviews, and assembles paper aspect of Hybrid Medical Record of new admissions.
1. Notifies nursing and medical personnel of the arrival of new patients.
1. Functions as the resource person for the content of the Hybrid Medical Record.
1. Maintains paper portion of Hybrid Medical Record and ensures proper patient identification is located on all components of the record.
1. Screens calls and visitors, answers inquiries, makes referrals and ensures the delivery of mail and messages in a prompt and courteous manner.
1. Maintains rosters of patients and their location, and maintains a medical record book indicating the transmittal and disposition of the paper portion of the patient?s Hybrid Medical Record.
1. Assists in the handling and verification of specimens and is responsible for filing lab test results in the paper portion of the patient?s Hybrid Medical Record.
1. Initiates requests for maintenance and housekeeping services and checks the delivery of supplies and stocks appropriately.
1. Maintains a defined inventory of operating supplies and initiates request for needed items.
1. Maintains a neat and orderly nursing station.
1. Utilizes the principles of customer service in all aspects of the job description.
1. Answers patient calls and relays patient needs to the nursing personnel in a prompt and courteous manner or forwards appropriate information to other departments under the direction of appropriate nursing personnel.
1. Maintains patient rights and confidentiality of patient information.
1. Participates in the orientation of new employees as directed by unit leadership.
1. Communicates and works effectively on a daily basis with other staff and other departments in regard to patient care issues.
1. Assists with sending messages in hospital computer system and orders supplies and equipment via computer systems as directed by unit leadership.
1. Maintains a supportive, collegial relationship with fellow staff.
1. Participates in unit or hospital based quality assurance activities or committees as assigned.
1. Facilitates proper storage of unit-based computers and supplies.
1. All other duties as assigned within the scope of the Nursing Station Clerk
ADA Essential Functions
REQUIRED
EXPERIENCE AND QUALIFICATIONS
+ High School Diploma or equivalent, required.
+ Prior secretarial experience, required.
+ Working knowledge of medical terminology, required.
+ Working knowledge of MS Office applications, required.
Qualifications
High School Diploma or equivalent, required.
+ Prior secretarial experience, required.
+ Working knowledge of medical terminology, required.
+ Working knowledge of MS Office applications, required.


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